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When it comes to ERP integration, all Warehouse Management Systems are not the same…

Category : warehouse management · No Comments · by Sep 9th, 2016

On the face of it, warehouse management applications can seem pretty similar and you would be forgiven for wondering where to start in choosing between them.

So you’ve set to the task of investigating the options for your company’s new warehouse management system. Naturally, you’ll want one that is compatible with your existing ERP. So if that happens to be SAP, for example, you’ll be looking for one that can integrate with that. If your business uses NetSuite, you’ll want to check out what WMS SuiteApps are available.

So far, so good. But how do you really go about choosing which one is going to work best with what you already have? After all, you want this to slot in as smoothly as possible and get back to business as usual asap.

Dig a little below the surface, however, and you will find that product A does everything product B appears to do, but when it comes to interfacing with your existing ERP, product A starts to show some cracks. And you might be looking at some serious headaches.

Not so with WAERlinx WMS for NetSuite. Let’s take a closer look at what it has to offer:waerlinx8_screen1

• Online visibility of orders that are available to pick
• Paperless picking (i.e. no printed picklists)
• Flexible picking policies: discrete orders, wave picking & batch picking
• Bin-level visibility and control
• Pick face management (replenishment from bulk storage)
• All barcode formats supported
• Optional packing functions
• Flexible labelling and delivery documentation
• Performance metrics specifically designed for warehouse operations
• Visibility of stock in-transit between warehouses
• Courier integration and labelling
• Proof of Delivery App
• Lot, Serial and Expiry Date handling
• Supermarket scanning option for receipts and stock counting.

So how does it work?
Integration between NetSuite and WAERlinx is implemented using SuiteTalk web services, which provides a full complement of SOAP web services across the NetSuite framework.

In WAERlinx these are managed through a console which provides options for scheduled tasks, allowing managers to control which interfaces are running, together with their frequency. For example, the Sales Order interface might run every two minutes while the Currency interface might only run once a day.

This is coupled with a set of configuration options within WAERlinx, allowing fine-grained control of each interface. Exceptions are tracked and logged, and automated emails inform system managers of any problems affecting the interfaces.

We’ve yet to find another WMS that offers such flexible and comprehensive NetSuite integration; just one more compelling reason to choose WAERlinx for NetSuite.

For a more detailed description of WAERlinx’ interfacing mechanism, please email dsnelson@waersystems.co.uk.

WAERpod – The Proof of Delivery app perfect for NetSuite users with their own fleet.

Category : NetSuite, PoD, warehouse management, WMS · No Comments · by Jul 12th, 2016

Many manufacturing, distribution and retail companies prefer to use their own fleet of vehicles for deliveries and while there are obvious advantages, there are also common pitfalls, with delivery systems often cobbled together resulting in unreliable delivery data and a lot of headaches.

WAERpod is a new Proof of Delivery app for Android phones, designed with these businesses in mind. It allows drivers to take deliveries and book them in to customer locations ensuring 100 per cent accuracy on delivered goods.

Its low-cost, high spec gives all the functionality you would expect from a well-known carrier company, all interfaced beautifully into NetSuite.

WAERpod Proof of Delivery app

  • Barcode scanning confirms delivery of ordered package(s) or product(s), eliminating discrepancies
  • Eliminates the need for additional checking at the point of despatch
  • Optimizes the use of delivery resources
  • Fully integrated with NetSuite: the delivery triggers NetSuite invoice generation
  • Accurate billing eliminates invoice reconciliation queries
  • As a hybrid mobile app, performance & reliability are assured without the need for external connectivity at the actual point of delivery
  • Ease of use ensures negligible training overhead
  • Runs on an Android smartphone paired via Bluetooth with a palm-sized scanner, vastly lowering hardware costs compared to traditional units
  • Ideally suited for companies who prefer to use their own vehicles and drivers rather than rely on third party couriers
  • Receiver name and signature input: customer validation of the confirmed physical delivery
  • Multiple drop locations per ship-to area
  • Point of delivery exception management: if products cannot be delivered, for any reason, this can be input with definitive details and automated email alerts, ensuring better customer service
  • KPIs & trend analysis enable better management oversight and on-going improvement.

Waer Exhibiting at Suiteworld 2016 – The Most Important Tech Event of the Year

Category : NetSuite, NSW16, warehouse management, WMS · No Comments · by May 11th, 2016

Lancing, West Sussex, UK, 30th March, 2016 – Waer Systems today announced its exhibitor sponsorship of SuiteWorld 2016, NetSuite’s annual user conference for customers, partners, media and industry analysts, being held May 16–19 in San Jose, Calif. NetSuite’s SuiteWorld 2016 is the #1 Cloud ERP conference, with more than 8,000 expected attendees coming together to get inspired, network, celebrate cloud success, gain industry knowledge and share insights and best practices.

“We are really looking forward to making new contacts and forging relationships with implementation and technology partners, as well as NetSuite users worldwide,” said Rod Scott, CEO of Waer. “We have a great warehouse management product that partners can add to their portfolio to enhance their value proposition. In addition, WAERlinx is ideal for end users of NetSuite who want to take their warehouse management to the next level.”

The WAERlinx WMS SuiteApp provides NetSuite customers with all the functionality you would expect from a world-class warehouse management system, addressing all inbound, storage and outbound processes, fully and seamlessly interfaced to NetSuite.

To learn more, please visit us at booth 111 in the SuiteWorld Expo at the San Jose Convention Center.

About SuiteWorld 2016

NetSuite’s SuiteWorld is the #1 Cloud ERP conference, being held at the San Jose Convention Center in San Jose, Calif. on May 16-19. SuiteWorld 2016 will bring together NetSuite solution providers, independent software vendor (ISV) partners, industry thought leaders and representatives of the approximately 30,000 companies and subsidiaries from across the globe running their business on NetSuite’s cloud-based business management suite. Attendees of SuiteWorld can fully explore the NetSuite ecosystem, network face-to-face, and help shape the next evolution of cloud computing services.

For registration and additional details, please visit www.netsuitesuiteworld.com. To join the SuiteWorld conversation on Twitter and Instagram, please use #NSW16.

Find Waer on Facebook, Twitter: @waersystems, Google+, LinkedIn.

NOTE: NetSuite and the NetSuite logo are service marks of NetSuite Inc. Third-party trademarks mentioned are the property of their respective owners.


Wearables – the way forward for warehouse management?

This article, recently published in Supply Chain magazine: wearable technology in the supply chain is an interesting point for discussion and certainly a subject that raises some valuable questions.

There is a huge number of warehouses in the UK, with widely varying degrees of efficiency, some at optimum efficiency with very little time or resources wasted, all processes integrated with the company’s ERP and well-motivated, well managed staff.

However, at the other end of the scale there are still many, many warehouses still operating inefficiently, with manual processes such as entering data into spreadsheets and duplicating paperwork still taking up the lion’s share of the total man-hours input.

So is the discussion about wearables and mobile apps even something to be considered for the majority of companies operating warehouses, or is this just something for the top echelons of the scale?

With the cost of wearables going down at a rate of knots, they may be more accessible than you think.

More specifically, it occurs to me that the practicality of our mobile warehouse apps would increase, if the devices that they run on could be strapped to an operator’s wrist, rather than be carried in one hand.

The article focuses particularly on the pressures on supermarket suppliers but in fact, it’s relevant to any and every business with a warehouse operation.

In this increasingly competitive space, efficiency in the supply chain will ultimately mean the difference between success and failure, and no organisation can afford to sit back on its haunches.

Like it or not, mobile computing is the direction things are going and with hardware prices coming down, that is highly likely to mean wearables will play a part.

If your competitor is freeing up his staff to work with both hands, it’s worth considering whether you’d be stupid to keep yours with one hand tied behind their backs. 


Another successful WMS project from Waer

Category : warehouse management, WMS · No Comments · by Mar 10th, 2016

The Baku 2015  European Games – Warehouse Management

The Project

The Baku 2015 European Games, are the inaugural edition of the European Games; an international multi-sport event for athletes representing the National Olympic Committees (NOCs) of Europe.

The Games took place in Baku, Azerbaijan, from 12 to 28 June 2015 and featured more than 6,000 athletes from 50 countries competing in 20 sports.

With 109 venues across Baku, the Baku European Games Operation Committee (BEGOC) needed a failsafe system to track inventory to all sites across the city, and ensure it was returned to the 25,000mMain Logistics Centre (MLC) warehouse set up especially for the Games.

The Solution

WAERlinx is a next-generation warehouse management system, perfectly suited to delivering the asset management required for the Games and was set up within just two months of the first meeting.

With a relatively short lead-time, the requirements were established via WebEx meetings, negating the need for international travel.

All the assets were uploaded in Azerbaijani and staff were trained on the system over two days.

The Detail

There were some fundamental requirements for the WMS for the Games, all of which were easily achievable with WAERlinx’ flexible and extensive functionality. They were broadly categorised as:

  • Asset Management (imports from procurement and asset allocation systems)
  • Inventory management within the warehouse
  • In-transit and inventory management at venues
  • Reporting

In addition, the system would need to be able to support labels in both English and Azerbaijani.

As standard, remote operations support was provided for end-users both before and during the games.

Specifically, the WMS needed the functionality to:

  • Receive inventory, including identifying the outstanding items on a PO and ensuring that partial deliveries could be accepted without closing the PO
  • Recommend put-away location based on approved rules
  • Stock-take at the warehouse by nominated locations, commodities or by sectors
  • Mass upload of all inventory required by venue for each ‘bump in’
  • Wave picking of inventory using warehouse walk sequences and subsequent despatch of demands by venue
  • Report and check on stock in-transit and receive the inventory once it’s arrived at the venue.
  • Control inventory over multiple venues including the main warehouse
  • Capture damaged-goods inventory
  • Provide transaction history, capturing the movement of an individual item throughout its life
  • Provide a Bill of Materials (BoM), grouping individual items to make one complete item/set (Kitting is another standard feature of WAERlinx)
  • Support warehouse re-organisation by moving inventory en mass within the warehouse

The inventory to be managed included consumables, furniture, fixtures, equipment, machinery, IT equipment (telephones, fax machines, computers, photocopiers) and any other tangible assets.

Elements unique to this project

An event such as the Games has a unique lifecycle that usually involves a long period available for planning activities, followed by a very short period for deployment and operations.  The adjustments were made, and thorough testing carried out early on so that once the Games started, the system was running perfectly.

Waer Systems has been extremely proud to have been involved in such a prestigious project such as this.  The European Games were a huge success and the asset management system ran like clockwork throughout.

To be part of the BEGOC team was a tremendous opportunity for Waer Systems. There were challenges in that WAERlinx has never been used to track assets across 112 different sporting venues, and project delivery was quite rapid. The project has proved that WAERlinx is a truly agile and dynamic tool that can be implemented in many different environments.

Kim Noyce, Operations Director, Waer Systems.

The WAER Systems team really rose to the challenge of delivering an effective solution within extremely tight deadlines and with enough flexibility to cater for the cultural and environmental differences a Games presents. Their professionalism along with the ability of the WAERlinx solution to accommodate our specific requirements, proved invaluable in ensuring BEGOC’s Logistics team were able to deliver their services successfully for the Games.

Pennie Brinsden, Senior Manager, Baku 2015 European Games Operations Committee.

Warehouse Receiving function in new video.

Category : warehouse management, WMS · No Comments · by Feb 2nd, 2016

We have started a new series of videos showing the functionality of various different elements of our our WMS, WAERlinx.

The first one is now available on YouTube and shows how goods are Received into the warehouse.

Why not take a look: WAERlinx WMS Receiving Functionality.


Category : warehouse management · No Comments · by Jan 29th, 2016

Waer Systems’ cloud IT partner, NoBlue Limited, today announced the upcoming acquisition of the concern of Spanish NetSuite Solution Provider, SaaS Consulting, further extending its services into Europe.

NoBlue, a leading NetSuite Solution Provider, is one of Waer’s key NetSuite partners, bringing WAERlinx – Waer’s advanced cloud warehouse management solution – to NetSuite customers across the UK, and increasingly throughout Europe.

NoBlue already has a strong customer base in the UK and Europe, and has experience of Spanish NetSuite implementations. Joining forces with SaaS Consulting will allow them to offer customers in Spain a local office with Spanish-speaking consultants, along with specialist local knowledge and experience.

As NoBlue’s international footprint continues to grow, the acquisition will also allow the company to:

• Continue to grow its European customer base
• Better assist UK businesses when dealing with EU suppliers / vendors
• Offer specialised support for compliance needs across various countries
• Provide multi-language options for businesses with international offices

This acquisition brings together two leading NetSuite Solution Providers. Based in Nottingham, NoBlue has 15 years of ERP consultancy and software development experience. Considering it to be the only mature cloud-based ERP solution, NoBlue has focused exclusively on NetSuite – and the solutions that complement it – for the last six years, providing NetSuite services spanning consultancy, implementation, development, integration, training and support to customers in a variety of industries. The company attributes the successful expansion of its customer base across the UK and Europe to its growing NetSuite practice.

SaaS Consulting has been delivering NetSuite consultancy services to small and medium enterprises in Spain and Portugal since 2009. Based in Madrid, the company has established itself as the official NetSuite Partner in Spain, and has successfully implemented various NetSuite projects across a range of industries.

“With the completion of this acquisition, we are combining the expertise of two leading NetSuite Solution Providers and increasing our reach across Europe.” said NoBlue Managing Director, Ian Irwin. “As NoBlue’s growth across the UK and Europe continues to expand, this exciting acquisition will allow us to continue to grow our European customer base and better serve our UK customers with European operations. Utilising SaaS Consulting’s local knowledge and experience, we will be able to offer specialised compliance support and multi-language options to our UK and European customers alike.”

“We are very excited about the synergy of NoBlue and Saas Consulting.” said Kelvin Seddon, Managing Director at SaaS Consulting. “With our local experience of fiscal, industrial and cultural specifics we look forward to giving our clients even more capability and empowerment with the backing of one of the top European NetSuite partners, NoBlue. Many countries have barriers to entry and we are certain that we have already beaten a path for NoBlue’s expansion in the Iberian Peninsula.”

David Snelson, Sales Director at Waer said: “Waer is absolutely committed to growing our NetSuite customer base in the UK and Europe, so this is great news. We extend our warmest congratulations to NoBlue and are excited by the potential this partnership brings for both our businesses.”

SaaS Consulting will be re-branded ‘NoBlue Spain SL’, trading as ‘NoBlue España’. The transaction is expected to close in the first quarter of 2016.



Just because you’re using SAP’s ERP doesn’t mean their warehouse management solution will be the best option…

Category : VMI, warehouse management, WMS · No Comments · by Dec 17th, 2015

Using SAP?  Need a VMI solution?  Surely SAP’s VMI product is the natural answer, or is it?

Whether you’re buying a new laptop, a VMI solution or your weekly shopping, it can be hard to see the wood for the trees and often you are left trying to compare apples with pears.

Information is given in such different ways that you really have to dig deep to find out whether one product suits your needs better than another.  Well, help is at hand.

Recently, a long-standing customer of Waer’s, who has SAP as their ERP was looking for a VMI solution.  The natural choice would be to go to SAP – they have a warehouse management provision after all – however, the obvious solution is not always the best one.

For this customer’s needs, the SAP solution fell short, and the table below shows just how many advantages our VMI offering has, over SAP’s for this customer: 

Consignment / VMI Using SAP Consignment / VMI Using WAERlinx
Customer and supplier would not be able to use one system. They would each use their own, separate ERP systems, requiring EDI or XML data transfer between the two. Customer and supplier will be using one system, making things far simpler for training and for everyday use.
SAP ideally requires the customer and supplier to be using the same Material Master records. The customer and supplier don’tneed to use the same Material Master records; the Alias feature provides the cross-reference.
The forecast that is output for the supplier is based on customer sales. Usage data is based on manufacturing consumption.
Supplier and customer both need to be using SAP. (Otherwise, the data exchange becomes a lot more complex.) There are no prerequisites over which ERP system is used.
Significant manual input to record material movements. Barcode scanning is used to record material movements.
The concept of ownership does not seem to exist. Ownership  is clearly tracked, at all times.
Uses stock and sales data as the raw planning data. Uses stock and actual consumption in manufacturing.
Stock visibility is not real time. (Needs a scheduled data transfer.) Real time visibility.

In short, SAP Consignment/VMI doesn’t exist as a single, modular entity in the way that it does on WAERlinx.  Rather, SAP requires the customer to go through a convoluted process of using pieces of functionality that are distributed across several SAP modules, before they can say that they are doing Consignment/VMI on SAP.

For a refreshingly different approach to supply chain software, ring David Snelson on 01293 768036 or email dsnelson@waersystems.com.



WAERlinx introduces Carrier Integration functionality

Category : WMS · No Comments · by Nov 27th, 2015

WAERlinx  – our fully integrated WMS suiteapp for NetSuite now interfaces to a wide variety of third-party courier systems using the NetDespatch portal. We recommend this approach because it is a lot more cost-effective than building bespoke interfaces to individual couriers.

The way it works
At the point when a despatch is processed, WAERlinx makes a call to the courier system, transmitting the relevant details. Typically, this includes (but is certainly not limited to) product code, ship-to address, number of packages, package weight(s), tariff code and special instructions. There are a great many other data elements that can be included and these can be set up according to the needs of the customer.

The tariff code and any special delivery instructions can either be specified on the NetSuite sales order or manually input at the point of despatch. If the tariff code and delivery instructions are specified on the NetSuite sales order, then this is included with the sales order information that is interfaced to WAERlinx, and no operator input is needed at the point of despatch.

In all cases, the courier system responds with the additional information required by the courier in order to execute the collection and delivery. This includes information to be output on courier-specific labels, which can be printed locally in the despatch area of the supplying warehouse, as well as a tracking reference number. The courier’s printed labels are then fixed to the relevant packages, prior to physical collection by the courier.

For the purposes of customer service, the tracking reference number mentioned above can, via WAERlinx, be optionally interfaced back to its corresponding NetSuite sales order and in all cases, a full audit trail of courier collection and delivery status is maintained.

Waer Systems WAERlinx WMS for NetSuite Achieves ‘Built for NetSuite’ Verification

Category : General · No Comments · by Mar 16th, 2015



Here is our latest bit of news on our NetSuite partnership – the official NetSuite press release on our verification as a “Built For NetSuite” partner solution.

Great news and we are busy delivering new WMS solutions right now for businesses that run NetSuite as their ERP. 

Press Release:

Lancing, Sussex, UK – February, 2015 – Waer Systems, aleading provider of flexible software solutions for organisations with complex supply chain and reporting needs, todayannounced that its WAERlinx WMS for NetSuite has achieved ‘Built for NetSuite’ verification. The new SuiteApp is a warehouse management system (WMS) that enables users to manage all inbound, storage and outbound processes.

‘Built for NetSuite’ is a program for NetSuite SuiteCloud Developer Network (SDN) partners that provides them with information, resources, and a method to verify that their applications and integrations, built using the NetSuite SuiteCloud Computing Platform, meet NetSuite standards and best practices. The Built for NetSuite program is designed to give NetSuite customers additional confidence that third-party SuiteApps have been built to meet these standards.

“The support given by the NetSuite SDN team and the SuiteAnswers self-help portal really helped to steer our development plan and project approach to ensure that the customer experience when using the WAERlinx WMS SuiteApp is seamless,” said Rod Scott, CEO at Waer Systems.

Key Features and Benefits of the WAERlinx WMS for NetSuite SuiteApp include:

  • Powerful warehouse management system with inventory optimisation.
  • Automatic updates and optimisation to entire supply chain – with no manual intervention, as stock is scanned in or out.
  • Real-time visibility into all stock, from warehouse to zone, rack and shelf at any location in the world, through storage management functionality, providing accurate stock count and perpetual inventory as standard.
  • Pick sequences are set up for maximum efficiency and can be driven by many factors in line with business needs, keeping disruption to a minimum and providing organisations with exactly what they need.
  • Simple deployment of new remote warehouse or forward stocking location – all you need is a scanner, printer and an internet connection.
  • Mobile scanning functions maximise operator mobility and efficiency.
  • Fast ROI with low installation costs and scalable licence fees.

Through the new WAERlinx WMS for NetSuite SuiteApp, Scott hopes to bring his team’s strong technical capability and extensive experience in inventory management to NetSuite’s large, diverse and ever-growing customer base. “We are really energised by this partnership and the vision NetSuite outlined around the collision of product and services in businesses during its recent SuiteConnect event in London,” Scott said. “The fit between the product sets of our organisations seems pretty perfect right now and we are looking to build on our successes and become a key partner for NetSuite on WMS.”

“Waer made big promises and have delivered on all of them,” said customer Tim Wilkinson, Director at Wine Box Company, a UK-based wholesale trade supplier of retail display and gift packaging for the specialist food and drinks market. “In fact, Waer has gone beyond what was promised. A very thorough project was put together and delivered on time – we now have a great WMS solution that works seamlessly with NetSuite.”

“The scope of the WAERlinx WMS for NetSuite SuiteApp’s capability presents an opportunity for customers looking to extend NetSuite’s award-winning ERP solution with warehouse management,” said Guido Haarmans, Senior Vice President of Business Development for Technology Partners at NetSuite. “And by achieving ‘Built for NetSuite’ status, Waer is showing a commitment to our customers by providing a quality SuiteApp.”

For information about ‘Built for NetSuite’ SuiteApps, please visit www.netsuite.com/BuiltforNetSuite.

For more information about the WAERlinx WMS SuiteApp, please visit www.suiteapp.com.


About SuiteCloud

NetSuite’s SuiteCloud is a comprehensive offering of cloud-based products, development tools and services designed to help customers and commercial software developers take advantage of the significant economic benefits of cloud computing. Based on NetSuite, the industry’s leading provider of cloud-based financials / ERP software suites, SuiteCloud enables customers markets quickly with newly-created mission-critical applications built on top of mature and proven business processes.

The SuiteCloud Developer Network (SDN) is a comprehensive developer program for independent software vendors (ISVs) who build apps for SuiteCloud. All available SuiteApps are listed on SuiteApp.com, a single-source online marketplace where NetSuite customers can find applications to meet specific business process or industry-specific needs. For more information on SuiteCloud and the SDN program, please visit www.netsuite.com/developers